Responsibilities
Invoice Management
- Record and process invoices in compliance with PepsiCo France internal procedures.
- Communicate commercial cooperation agreements and budgets to the DMO for entry in SAP.
- Post CDA and promotional invoices to the appropriate budget/module (PS or SD) after verifying imputations from Key Account Managers.
- Verify the correct VAT rate based on the type of service.
- Validate and process invoice payments according to internal guidelines.
- Ensure payments are completed within the required deadlines.
Budget Monitoring
- Track budgets by fiscal year.
- Analyze and monitor trade cooperation and NIP budgets, highlight discrepancies, and share findings with Key Account Managers.
- Conduct account monitoring and analysis to identify variances and year-end results.
- Confirm receipt of all invoices and follow up on outstanding accounts with customers and Key Account Managers.
Closing Activities
- Ensure net sales figures remain consistent throughout the month.
- Extract data from PS and SD modules and upload accurate bookings in SAP within deadlines.
- Process additional bookings requested by the France team.
- Reconcile net revenue in collaboration with the local finance team.
Ageing Balance & Dispute Resolution
- Support dispute resolution by coordinating with AR Clerks, Key Account Managers, and customers.
- Review the ageing balance twice per month (15th and 30th), identify risks, and implement corrective action plans when needed.
- Track trade cooperation and promotional deductions, and claim deducted invoices from customers to clear accounts promptly.
Vendor Database Maintenance
- Request vendor account creation/updates through data stewards as needed for invoice bookings.
- Contact customers to validate bank details (RIBs) in accordance with PepsiCo procedures.
- Ensure compliance with PepsiCo’s internal processes and act as their guarantor.
- Handle daily mail distribution to relevant stakeholders.
Qualifications
- Advanced proficiency in Microsoft Excel.
- Experience with SAP.
- Fluency in French.
- Strong logical and analytical mindset with attention to detail.
- Comfort with numerical data and discount calculations.
- Ability to synthesize information for reporting.
- Strong interpersonal skills for both internal and external communication.
- 0–1 year of experience in a dispute analyst or related position.
- BEP to BTS degree in Accounting (equivalent to +2/3 years post-secondary).